Edy is a successful personal trainer helping hundreds of clients achieve their fitness goals through customized workout programs and nutrition coaching across Italy.

Edy was manually managing every step of his client journey—from capturing email leads to creating personalized workout programs. Each new client required 45-60 minutes of administrative work: responding to inquiries, scheduling consultations via Calendly, creating custom workout plans in Google Docs, and sending follow-up communications. With 20-30 new leads weekly, Edy spent 15-20 hours on repetitive tasks instead of actually training clients or growing his business.

We built a comprehensive automation system that handles the entire client pipeline from initial contact to program delivery. The system captures email leads, automatically sends WhatsApp follow-ups for higher engagement, tracks Calendly bookings, and uses AI to generate fully personalized workout programs based on client goals and fitness levels. Everything flows through a centralized Airtable dashboard, with programs automatically formatted in Google Docs and emailed directly to clients—creating a seamless, professional experience.

• ⏱️ 20 hours → 30 minutes weekly (98% reduction)
• 💰 €2500/month saved in administrative costs
• ⚡ 60-second program generation (vs 45 minutes manual)
• 📈 €8000/month revenue increase from handling more clients

‍